Navigating Temporary Exports: A Guide for Exhibiting in Europe

Exhibiting products or showcasing services at international trade shows can open up exciting opportunities for businesses looking to expand into new markets. However, the logistics of temporarily exporting goods to another country, particularly in Europe, can be complex. Understanding the different shipping options and required documentation is essential for ensuring a smooth and successful experience.

Shipping Options for Temporary Exporting

When planning to exhibit abroad, choosing the right shipping method is crucial.

Air freight is typically the faster option, ideal if you’re working with tight deadlines or shipping valuable or delicate items that require extra care. It’s also a more secure option for high-value items, as there is less handling and a shorter transit time. However, air freight can be significantly more expensive than other methods, particularly for bulky or heavy items.

On the other hand, sea freight is a cost-effective option, especially for large, heavy goods or when your shipment isn’t urgently needed. When considering sea freight, it’s important to note that shipping by sea can take several weeks, so planning ahead is key.

In some cases, businesses choose to work with logistics providers that offer ATA Carnet shipments, a service that simplifies the customs process for temporary exports, particularly when goods need to be shipped on a regular basis to multiple destinations.

Getting Started: Essential Documents

Temporary exports require a number of documents to ensure smooth customs clearance. These documents provide proof that the goods being exported are only for temporary use and will be re-imported after the exhibition. The type of documentation required will vary depending on the country you’re exporting to and the nature of the goods, but the following are the most commonly used options for temporary imports.

Putting Your Work into Free Circulation

Free circulation allows goods to move within the EU without customs duties or import taxes, but this is generally only applicable if you plan to sell or distribute the items permanently. For temporary exports, this might not be the most suitable route, as goods in free circulation are treated as permanent imports within the EU.

ATA Carnet

Often referred to as the “passport for goods,” the ATA Carnet simplifies the customs process by allowing goods to pass through multiple countries without paying duties or taxes, as long as they are re-exported within a specified timeframe. This is particularly useful for businesses that attend multiple trade shows or exhibitions across different countries within a single year.

For businesses frequently involved in temporary exports, ATA Carnet shipments are a practical and cost-effective solution. However, it’s important to manage the process carefully, as failing to re-export the goods within the specified period can lead to penalties.

Standard Temporary Import

A Standard Temporary Import allows goods to be imported into a country temporarily without the need to pay customs duties, as long as the items are re-exported within a specified period. Unlike the ATA Carnet, this option is limited to a single country, so it may not be suitable for businesses attending multiple trade shows in different countries.

Standard Temporary Import often requires a more detailed customs process, and you may need to provide a deposit or bond to cover the value of the duties, which is refunded when the goods are re-exported.

Temporary Importation under Bond (TIB)

Temporary Importation under Bond (TIB) allows businesses to import goods temporarily by placing a bond equivalent to the customs duty amount on the goods. This bond is refunded once the goods are re-exported. TIBs are useful for high-value items brought into a country for exhibition or demonstration purposes.

Although TIBs provide flexibility, the bonding process can be more complex and financially demanding than an ATA Carnet or Standard Temporary Import.

Using a Specialist Shipping Company for Temporary Export

Working with a specialist shipping company can simplify the process of temporary exports. These companies have experience navigating customs regulations, handling the necessary paperwork, and ensuring your goods arrive safely and on time. They also offer advice on the best shipping method and documentation for your specific needs.

Specialist shipping companies often provide door-to-door service, managing the entire process from pickup to delivery and return. This can be especially beneficial for businesses that are new to temporary exports or are working with high-value, fragile items that require extra care.

Whatever you choose, understanding the temporary export process is the first step for businesses to exhibit internationally with confidence. A clear strategy will help ensure a successful experience at trade shows and exhibitions across Europe.